Payroll & Benefits Specialist

Position: Payroll & Benefits Specialist
Status: Full-Time
Reports to: Manager of Human Resources with direct line to the Director of Finance and Administration
Date: June 2026

Job Summary: The Payroll & Benefits Specialist will execute the organization’s payroll and benefit functions, ensuring accurate and timely payroll processing, benefits administration, and compliance with governmental regulations.

DUTIES AND RESPONSIBILITIES

PAYROLL MANAGEMENT

• Process bi-weekly payroll for all employees, ensuring accuracy and adherence to company policies.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Calculate deductions, bonuses, and execute payroll adjustments/garnishments.
• Maintain payroll records, including employee timekeeping data, salary information and deductions. 
• Lead resolution of payroll inquiries and discrepancies.
• Prepare and distribute payroll reports to management as needed.
• Stay updated on payroll laws and regulations to ensure compliance.

BENEFIT ADMINISTRATION

• Administer employee benefit programs, including health, dental and vision insurances, disability, life insurance and other voluntary benefits.
• Assist employees with benefits enrollments, changes, and claims.
• Coordinate with benefit providers and ensure accurate and timely submission of enrollment and claims data.
• Manage the annual open enrollment process and ensure all employee benefit information is current.
• Assist the HR Manager, as needed, with leave of absence requests and disability paperwork; medical, personal, disability, and FMLA.
• Assist the finance team with management of retirement plan including tracking plan eligibility, employee deferrals, and company contributions.

COMPLIANCE AND REPORTING

• Ensure ongoing compliance with US federal, state, and local tax laws.
• Ensure accurate filing of payroll-related tax documents by payroll vendor.
• Conduct regular audits of payroll, benefits, and related records in HRIS to ensure accuracy and compliance.

HR AND FINANCE SUPPORT

• Collaborate with HR and Finance team on various projects and initiatives.
• Provide support during annual audit.
• Assist with onboarding and offboarding processes, ensuring proper setup and termination of payroll and benefits.

REQUIRED SKILLS/ABILITIES:

• Excellent interpersonal skills embodying a customer service mind set with the ability to interact with co-workers with patience and empathy.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software particularly MS Excel.
• Intimate knowledge of Paycom Payroll platform is a strong plus.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in human resources or related field required.
• A minimum of three years of experience in full-cycle payroll and employee benefit program administration.
• Certified Payroll Professional (CPP) or related certifications considered a plus.
• Proficiency in Paycom Payroll platform and MS Excel

Salary: $60,000 - $70,000

Please email hiring@nationaldance.org to inquire.